Access restricted

Training attendance records are limited to Safety administrators. If you need access, contact the Safety team. Return to Safety Forms.

Training › How it works
Teams sign-in is not live yet. Today every record is entered by hand under Record a training. The statuses below marked when Teams sign-in goes live cannot appear yet.
Reference

How training attendance works

What this records

Two separate things, deliberately kept apart. Attendance is whether someone was actually present — for Teams trainings this comes from Microsoft's own attendance report, not from anything a person types. A signature is the worker's own acknowledgement that they attended and understood the material.

Keeping them separate is the point. Presence alone does not show anyone acknowledged the training. A signature alone can be given by someone who never attended. Holding both lets you see where they disagree.

What each status means

Signed & present
They attended and they signed. Nothing to do. When Teams sign-in goes live
Present, unsigned
Microsoft confirms they were in the meeting, but they never signed — usually someone who left early or missed the card. Follow up with them. You have evidence they attended, but no acknowledgement. When Teams sign-in goes live
Signed, not present
They signed, and Microsoft's attendance report has no record of them in the meeting. This one is worth investigating. It can be innocent — a phone dial-in, or two accounts — but it is the one case a sign-in sheet alone could never surface. When Teams sign-in goes live
Signed, unverified
They signed, and the attendance report never arrived, so there was nothing to check against. This is not an accusation — it means we could not confirm either way, and their signature stands on its own. When Teams sign-in goes live
Recorded by Safety
An administrator entered this attendance by hand — an in-person toolbox talk, or a training held before the Teams card was available. It is a real record, but it is not the worker's own signature, and it stays labelled this way permanently so an audit can always tell the difference.

Setting up a course

A course is the training itself — "Fall Protection – Annual". You create it once, under Courses, and every time it is delivered it attaches to that same record. That is what will let you ask "who has had Fall Protection this year?" and get a real answer — that view does not exist yet.

The attestation text is what each attendee reads before signing. Editing it applies to future sessions only — past records keep the exact wording the people who signed them actually saw.

Recording a training held in person

On Sessions, choose Record a training. Pick the course, the date it was held, and search for each person who attended.

Everyone you add is recorded as Recorded by Safety. You are recording that they attended — you are not signing on their behalf, and the system will not let anyone do that.

Training run through Teams

Not available yet. When it is, the instructor adds the Safety Training app to their own Teams meeting, picks the course from a list, and posts a sign-in card into the meeting chat. Attendees click once to sign, and their attendance is checked against Microsoft's report automatically.

The course still has to exist here first — the instructor chooses from your catalogue rather than typing a name, so the same training does not end up recorded three different ways.